Job Description

Duration : 12 Months (Temp to Perm)

Client : One of the largest Aerospace and Defense companies in the US

Overview :

Under general supervision of senior leadership, this position performs a variety of activities supporting the Facilities department. Gathers, collects, records, tracks and verifies data and information from multiple sources. Compiles, reviews and analyzes data. Uses software for functional area to compile and generate reports, statistics, timelines, tables, graphs, correspondence and presentations. May design processes to enhance work flow. Provides data and information to others on functional unit processes and procedures.

Duties :

• Manages, updates and reconciles data in Facilities tracking systems involving tasks, equipment, inventory, etc.
• Annual Business Continuity Plan update, revisions, and entries.
• Supports proposal cost data analysis, budgeting, manpower forecasting, service & parts contacts, predictive/preventative maintenance, and report preparation.
• Contacts company personnel at all organizational levels, including outside contacts and vendors, to gather information and prepare reports for use by Facilities management.
• Assist with troubleshooting facility issues.
• Serves as IEC POC for Fleet Vehicle reservation and key control
• Serves as IEC POC for Facility HelpDesk concerns.
• Supports Facilities compliance efforts and/or audit activities.
• Performs administrative duties of a complex nature (e.g., travel accommodations and expense reports; petty cash handling & reporting; finance/accounting support; assists other department/s with purchasing and tracking of assets; coordinates Conference Room reservations).
• Generate Work Orders (Weekly, Monthly, Quarterly, Semi-Annual, and Annual).
• Run and review Cognos Agreement Renewal Report for expiring POs.
• Complete Ariba Purchase Requisition.
• Route invoices received from Accounting to the owner who managed the service/project that is referenced on the invoice.

Qualifications :

• High School Diploma or GED.
• Minimum 2 years of experience in Facilities Support.

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