Job Description

Job Description

Job Description

Salary: $45,000-$56,000 Annually

Administrative Assistant - Communications and Event Marketing

Washington, DC
Full-Time | Entry Level

Salary Range: $45,000-$56,000

About AAEI

The American Association of Exporters and Importers (AAEI) is the premier national association representing U.S. companies engaged in international trade and supply chain management. AAEI promotes fair, efficient, and open trade by shaping policy, providing education, and connecting the global trade community. Our members include importers, exporters, manufacturers, customs brokers, and service providers committed to advancing global commerce.

Position Summary

AAEI is seeking an enthusiastic and organized Administrative Assistant - Communication and Event Marketing - to support the associations communications, marketing, and event operations. This entry-level position helps plan and promote AAEIs signature programs including webinars, trade briefings, and the AAEI Annual Conference while assisting with member communications, social media, and digital content creation.

Key Responsibilities

Event Coordination (Primary Focus)

• Assist in planning and executing AAEIs virtual and in-person events, including webinars, policy briefings, and the Annual Conference.
• Manage event logistics: registration setup, speaker coordination, and attendee communications.
• Support onsite logistics such as check-in, materials, A/V setup, and vendor coordination.
• Draft event invitations, reminders, and follow-up communications.
• Track attendance, gather feedback, and help prepare post-event reports.

Marketing & Communications

• Assist in developing and distributing marketing materials for AAEI programs and initiatives.
• Help manage AAEIs social media presence on LinkedIn and X/Twitter.
• Draft and proofread copy for newsletters, website updates, and announcements.
• Maintain website content for upcoming events and news.
• Monitor analytics and recommend ways to improve engagement.

Administrative & Team Support

• Maintain communications calendars, contact lists, and shared project files.
• Coordinate with staff, members, and vendors to support communications projects.
• Provide general administrative support to the Office and Communications and Member Engagement teams.

Qualifications

• Bachelors degree in Communications, Marketing, Event Management, Public Relations, or related field (or equivalent experience).
• 02 years of experience in marketing, communications, or event coordination.
• Excellent organizational and time management skills.
• Strong writing, editing, and communication abilities.
• Proficiency with Microsoft Office; familiarity with Canva, WordPress, or Zoom a plus.
• Experience with social media and website content management is preferred.
• Interest in international trade, global business, or association management is strongly preferred.

Key Attributes

• Proactive, detail-oriented, and eager to learn.
• Able to balance multiple projects and deadlines.
• Comfortable working both independently and collaboratively.
• Professional, service-oriented, and reliable in representing AAEIs mission.

Why Join AAEI

• Opportunity to work closely with leaders in global trade and policy.
• Exposure to event planning, communications strategy, and member engagement.
• Collaborative, mission-driven team with professional growth opportunities

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