Job Description

Job Description

Job Description

Do you pride yourself on being a bookkeeping badass with the skills to prove it? We’re a young, fast-growing fully remote accounting firm in the U.S., seeking an experienced bookkeeper to join our team. This is a 100% virtual, full-time role (Mon–Fri, business hours). Applicants must be U.S.-based (sorry, no international applicants).

We haven’t revealed our company name here (we like to keep things on the down-low), but we can tell you this: we’re ambitious, growing fast, and we love what we do. If you’re an organized, client-friendly QuickBooks whiz who’s ready to manage multiple clients and own the month-end close, keep reading!

What You’ll Do (Role Responsibilities)

• Manage Multiple Client Books: Serve as the go-to bookkeeper for several small-business clients (many are healthcare practices with ~$1–5M in revenue). You’ll juggle multiple accounts like a pro, ensuring each client feels like they’re your only client.
• Month-End Mastery: Run the full month-end close for each client. This includes reconciling bank and credit card accounts, tying out every balance sheet, and closing the books accurately and on time.
• Reconciliations & Journal Entries: Handle loan and fixed asset reconciliations and record any needed adjusting entries. You’ll also be in charge of recording payroll journal entries – many of our clients use Gusto for payroll, so experience with Gusto is a big plus.
• QuickBooks Online Expertise: Live in QuickBooks Online (QBO) daily, setting up new accounts, recording transactions, troubleshooting issues, and occasionally dip into QuickBooks Desktop for legacy data or conversion projects. (We use QBO for 99% of our work, but once in a blue moon we’ll do a desktop conversion, so familiarity helps.)
• Client Communication: Be the friendly, professional face of our firm for your clients. You’ll answer client questions, explain financial reports in plain English, and maybe even coach a doctor or two through understanding their P&L. Great service is key – our clients should love interacting with you on emails and video calls.
• Collaborate & Improve: Work closely with our remote team to streamline processes. We’re fully distributed but highly collaborative, you’ll join team Zooms, share tips in Slack, and help us continually improve how we do things. Have an idea to make month-end faster or client reporting better? We want to hear it!

What You Bring (Qualifications)

• 5+ Years Experience in Bookkeeping/Accounting: You’ve been around the block – ideally with significant experience at a bookkeeping or accounting firm where you managed multiple clients simultaneously. (You know what it’s like to switch gears between a dentist’s books and a physical therapist’s books in the same afternoon.) Experience with healthcare or medical industry clients is a bonus.
• QuickBooks Online Pro: Deep, hands-on knowledge of QBO is an absolute must. Maybe you’re a QuickBooks ProAdvisor or just the resident QBO guru at your current job, either way, you can navigate QBO in your sleep. (Experience with QuickBooks Desktop is nice to have for those occasional conversion projects, but QBO expertise is far more important.)
• Month-End Closing Skills: A track record of owning the month-end close process. You know how to reconcile balance sheet accounts fully, catch and correct discrepancies, and deliver a clean set of financial statements. When asked, “Does the balance sheet tie out?”, your answer is always “Yes, and I can show you the reconciliation schedule.”
• Reconciliation & Accounting Chops: Strong skills in reconciling loans, fixed assets, and payroll accounts. You understand how to handle depreciation schedules, interest calculations, and payroll liabilities. Nothing gets past you – if a loan balance doesn’t match the amortization table, you will find out why.
• Payroll & Gusto Experience: You’re comfortable preparing payroll journal entries and integrating payroll data. If you’ve used Gusto or similar payroll services, that’s a plus (many of our clients are on Gusto). You know how to handle payroll-related entries like a champ (gross wages, withholdings, tax payments, benefit deductions – you’ve got it under control).
• Client-Facing Communication: Excellent communication skills, both written and verbal. You’re friendly and confident on Zoom/video calls – able to build rapport with clients and explain financial concepts without jargon. (Professionalism is key; you’ll represent our firm and need to make a great impression.)
• Organization & Self-Direction: Phenomenal organizational skills. You can manage your own workload and deadlines in a 100% remote environment. Since you’ll work from home, you must be disciplined, proactive, and reliable. Micromanagement isn’t our style – we’ll trust you to get your work done.
• Tech-Savvy & Adaptable: Comfortable with remote work tech. You don’t need to be an IT expert, but you should be able to pick up new software tools quickly. (We use a bunch of cloud apps to collaborate – think communication, project management, document sharing, etc.) If something’s not working, you’re resourceful enough to troubleshoot basic issues or ask for help.
• Remote Work Setup: You have a dedicated, quiet workspace where you can focus (kids, pets, and life are fine – just as long as you have a door to shut when needed!). Reliable high-speed internet is a must. We’ll provide you with a company computer and monitors to set you up for success; you’ll need to provide your own desk, chair, and whatever else you need for a comfy home office.

Why You’ll Love Working With Us (Culture & Benefits)

• Fast-Paced, Fun Culture: We’re a driven, ambitious team that also knows how to have fun. (Yes, “fun” and “bookkeeping” can coexist!). Our culture is upbeat and people-first – we believe in treating everyone with respect and good humor. We love folks who take initiative and aren’t afraid to bring new ideas to the table.
• Fully Remote & Highly Collaborative: Work from anywhere in the U.S. (preferably within a PST/MST/CST time zone). Though we’re spread out, we collaborate closely every day via video calls, chat, and virtual team meetings. You’ll have support whenever you need it – no lone wolves here.
• Competitive Pay: We offer a salary between $75,000 and $95,000 (depending on experience and location). We believe in paying well for great talent.
• Bonus Potential: We have bonus opportunities based on company and individual performance. When the firm does well, we share the rewards – we’re all in this together.
• Unlimited PTO: Yep, you read that right – no cap on paid time off. We have an unlimited PTO policy because we trust our team. Take the vacation days you need, enjoy your life, and come back recharged. (We encourage people to actually use this benefit!)
• Healthcare Stipend: While we’re still too small to offer a full-fledged group health insurance plan, we provide a monthly stipend to help cover your healthcare or insurance costs. We want to support your well-being even as we grow into offering a formal health plan.
• Tools & Equipment: We set you up for success. The company will ship you a modern laptop and dual monitors (and any other essential hardware) so you have a great workstation. You’ll also get access to all the software and tools you need (QuickBooks, etc.).
• Growth & Impact: As a Senior Bookkeeper in a growing firm, you’ll have a real voice in how we build our processes and client service model. This is not a boring, back-office, do-the-same-thing-every-day job – you’ll be a key part of our evolution. If you love to build and improve things, you’ll fit right in. There’s lots of room to grow with us as we expand our client base and team.

How to Apply

Ready to throw your hat in the ring? We’d love to hear from you! Here’s how to apply (please follow these steps):

1. Apply through the Platform: Submit your application through the job platform where you found this listing. (We’re collecting applications there to keep things organized.)
2. Include Your Resume and/or LinkedIn: Be sure to include your up-to-date resume (PDF or link) and, if possible, a link to your LinkedIn profile. We want to see your experience and what you’ve been up to professionally.
3. (Optional) Cover Letter: A brief cover letter or note is not required, but highly encouraged. Tell us in a few paragraphs why you’re interested in this role and what makes you a great fit. We actually read these! Show a bit of personality, we’re a fun company and love to know why you think you’d mesh well with us.
4. Availability & Timing: Let us know your availability (when you could start).
5. What Happens Next: After you apply, our team will review applications. If we think you might be a great fit, we’ll reach out to schedule a Zoom interview. (Our interview process isn’t crazy long – we know your time is valuable. Typically just a couple of interviews to meet the team and maybe a short skills exercise.)

Apply now and let’s talk! We’re excited to meet the next member of our growing team. If you’re passionate about bookkeeping and ready to bring your whole self (badass skills and awesome personality) to a company that truly values you, hit that apply button!

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