Job Description

Receiving Clerk

Are you ready to help shape the future of travel and hospitality at the new Hotel Polaris at the U.S. Air Force Academy? Hotel Polaris is seeking an exceptional Receiving Clerk to join our team and play a vital role in shaping the success of Hotel Polaris, an instant icon on the hospitality landscape of Colorado Springs. Your efforts significantly influence the unique and distinctive experiences we seek to deliver to our guests and team members alike. We're looking for someone who wants to be a part of something bigger and shares our passion for creating unforgettable guest experiences, nurturing a vibrant company culture, and building strong connections with our communities.

Responsibilities

• Receive all product, with designated POs or addressed to hotel, in accordance to Receiving SOPs.
• Ensure efficiency and flow throughout the facility, to include all product received is accurately signed for, documented with proper signatures, dated properly and product verification is achieved (three way match).
• Responsible for verification of product deliveries per specifications and quality levels and communicating discrepancies to management.
• Trace lost shipments and/or customer claims of lost shipments; initiates proof of delivery documents.
• Contact vendors for missing paperwork/invoices, credits, and pricing discrepancies caught on the dock if no Lead available.
• Monitor PO's in system, ensure all orders and paperwork is received correctly.
• Monitor Requisitions in the system, ensure all orders and paperwork is pulled and closed correctly, investigate open Reqs from the day and collaborate with the team to address any discrepancies.
• Responsible for all hardcopy paperwork, signing invoices/packing slips, requisitions, or any other documents produced and presented to the Purchasing Department.
• Ensure that warehouse inventory levels are consistently monitored and that all requisition logs are accurate and up to date.
• Directly responsible for sanitation and cleanliness of Warehouse area, Loading Dock and surrounding areas.
• Able to communicate with Outlet Managers, Chefs, Vendors, and Purchasing team members in a professional manner.
• Responsible for communicating with Purchasing Leads/Supervisors on Purchasing Daily Operations in a professional manner as well as participate in training done in the Purchasing Department and throughout the hotel.
• Maintain clear and clean communication with logistics partners to ensure timely delivery and accuracy of products.
• Participate in month end inventories for all storerooms.
• Collaborate with team members to ensure stock levels are consistently maintained and accurately reflected in the system.
• Ensure that all food and beverage requisitioned to the outlets is properly recorded in conjunction with the Warehouse Manager.
• Assist Director or Manager with departmental tasks as needed.
• Performs other duties as assigned.

Qualifications

• High school diploma or equivalent (GED or two to three years related experience and/or training; or equivalent combination of education and experience).
• At least three (3) years similar experience in a complex hotel environment receiving food and beverage.
• Experience in a comparable AAA Four Diamond/Four Star hotel or higher is highly desired.
• Excellent organization and communication skills both written and verbal.
• Forklift and/or Pallet Jack Experience required, Food Handler Certification required.
• Must be able to lift shipments of 50+ pounds regularly and stand for extended periods of time.
• Purchasing software knowledge and experience preferred (Birchstreet).
• Must be able to perform in a highly confidential environment.
• Must be able to read, write and speak English.
• Must have strong computer skills as well as warehouse skills.
• Must have strong working knowledge of Microsoft Office programs.
• Must be able to work well under pressure.
• Ability to work a flexible schedule that may include evenings, weekends and holidays.

Physical Requirements

• Must be able to stand on feet throughout the shift, with intermittent periods of walking.
• Must be able to lift, carry, push & pull up to 50 lbs.
• Must be able to perform simple grasping, fine manipulation, and repetitive hand & arm movements frequently, and squeezing & overhead reaching occasionally.
• Must be able to work in a variety of weather conditions (rain, wind, snow, heat).

We offer a comprehensive benefit package for full-time, regular team members that includes:

• Group medical, dental, vision, life, and disability benefits.
• Participation in a pre-tax flexible benefit plan for healthcare and dependent care reimbursement.
• An employee assistance program.
• Paid time off/sick time.
• Participation in a 401(k) plan with a company match.
• Complimentary team member meals.
• Complimentary room nights at CoralTree Hospitality managed properties.

Join us in creating unforgettable experiences for our guests, building vibrant communities, and shaping the future of travel and hospitality.

Job Type: Part-time

Salary range: $18.00/hr

Application deadline: This job posting will close on 1/16/2026 or until the position has been filled.

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