Job Description

Position Summary

The Publishing Coordinator plays a key role in the end-to-end production of high-quality print and digital publications, including books, journals, magazines, and online content. This position is responsible for coordinating content assets, copyediting and proofreading materials, tagging and composing content, and ensuring all products meet ASM’s editorial standards and timelines.

Specific Responsibilities

Perform production tasks for assigned production projects:

• coordinating content assets using a content management system (document submission, component, and web)
• copy editing books, journals, magazines, and online databases
• editing images (resizing, scaling, cropping) for web and print, editing markup languages (xml and html)
• tagging content for composition, composing pages of books, final programs, datasheets
• responding to and resolving a wide range of queries from authors, editors, and publishing partners, coordinating author and editor reviews of page proofs
• proactively corresponding with authors, editors, and publishing partners to ensure that deadlines are met
• optimizing pdfs, adding metadata, and uploading to online publishing content management system
• converting source documents for web publishing (ebooks and downloadable documents)
• proofreading and verifying accuracy of content for web and print
• archiving electronic and hard copy assets
• coordinating distribution of published content to Library of Congress, abstracters, and indexers

Ensure ASM standards and styles are met and products are high quality by using provided tools: product standard operating instructions, ASM style guide, The Chicago Manual of Style, Associated Press Stylebook, composition specifications.

Perform other duties as assigned.

Required Skills

• Proven command of editing and/or proofreading skills required.
• Working knowledge of publication processes and procedures is essential.
• College degree preferred and a minimum three years of publishing experience is required or a combination of education and experience.
• Practical experience with a variety of software applications including Microsoft Office (Word, Excel, Access); Adobe Creative Suite (PhotoShop, Illustrator, Adobe Acrobat, InDesign, Bridge, and Dreamweaver).
• Understanding of and familiarity with taxonomy and metadata used to support internal processes and user experiences.

Benefits offered

• Hybrid work schedule
• 10 vacation days to start follows anniversary year, 40 hours rollover
• Business shutdown Christmas to New Year
• 2 personal days to use in a calendar year
• 5 days sick leave
• Paid annual holidays as per holiday calendar
• Medical insurance with an option to select PPO or HSA plan, Dental Insurance & Vision Insurance
• Life insurance; and short- and long-term disability benefits. 100% paid by ASM.
• 401k plan, employer match begins after 1 year of service and max at 3%
• Tuition assistance
• Annual company employee events

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