Job Description

Job Description

Job Description

About us:

Quick Homebuyers is a well-established real estate investment company based in the DC metro area, specializing in buying homes for over 38 years. We take pride in our excellent rating with the Better Business Bureau and our reputation for providing outstanding service to homeowners throughout the entire process. As a family-owned business, we foster a close-knit, family-like work environment where our small, dedicated team collaborates constantly to ensure smooth operations and exceptional service. At Quick Homebuyers, we believe in working together to deliver the best outcomes for both our clients and our team.

About the Position:

The Administrative Assistant plays a critical role in supporting both the company's team and the CEO by managing executive and operational tasks, as well as overseeing the CEO’s personal commitments. We are seeking a candidate who is highly organized, proactive, and able to handle unforeseen challenges while efficiently managing daily tasks on-demand.

As the Administrative Assistant, you will be working closely alongside the company’s CEO and Chief of Operations handling and overseeing all administrative and executive tasks, supporting the team with the company’s operations and daily activities in our fast-paced real estate office, as well as support the CEO with personal tasks. This is a full-time, in-person position; we are looking for a candidate who is flexible, can apply critical thinking to daily tasks, can handle new challenges, takes ownership of the position, can work well independently and manage executive tasks without direct supervision while working in a dynamic environment.

Qualifications:

• At least 3 years of experience as an administrative assistant and providing support for company operations.
• At least 2 years of experience as a personal/executive assistant and/or as paralegal.
• Strong verbal communication skills in person, over the phone and via email.
• Strong proficiency/fluency in both spoken and written English.
• Strong organizational skills with a keen eye for detail and accuracy in record-keeping.
• Must be able to at least type 60 WPM (Words proofed);  typing speed test will be given during the interview .
• Must be able to take charge, and have experience "handling people" or "handling situations" in general, such as vendors, salespeople, disputing bills, etc.

Responsibilities:

• Manage and oversee all administrative tasks, working alongside our virtual assistant, and supporting the CEO and COO with any operational tasks:
• Daily, proficient typing/transcription of recorded tapes.
• Maintain and update the company database through our database systems (Outlook, Pipedrive, Google Drive).
• Create and manage company’s calendar events and contact lists.
• Oversee company billing, ensuring invoices are paid, documented, and organized.
• Prepare contracts, complete required forms, assemble client binders, and print essential documents.
• Contact prospective clients, provide detailed explanations of our services, and record key information.
• Managing CEO’s personal commitments and competing executive tasks. This includes:
• Managing CEO’s calendar, making sure all his personal events and medical appointments are on his calendar.
• Managing all service requests with contractors.
• Constantly updating the CEO of any upcoming commitments/appointments.
• Completing payments and purchases as requested.

Requirements:

• Full time (40 Hours per week) - In office ( no remote work ).
• No cell phone use during work hours, but may be used during your breaks.
• Must be able to multitask and work in a fast-paced environment.
• All employees are required to sign a non-compete related to our business.

Compensation: This position offers a yearly salary of $60,000, plus an average compensation of $30,000 per year in all sales commissions (example: $50K profit to QHB from one deal = $1,000 commission).  The commission is expected for all deals closed, whether the employee had any direct or indirect contribution to the deal closing.

Please note, this is a home office in Annandale, VA; however, the house was specifically built to include a fully equipped 10,000 sqft office space. The office area features individual rooms for each team member, a dedicated conference room, and a kitchen for lunch breaks. We mention this because some applicants, understandably, may feel hesitant about working in a private home. You are more than welcome to bring someone with you to the interview. If you have any concerns or questions about the home office setup, feel free to call and speak with our current staff.

Please submit your resume with a cover letter and include answers to the questions below, emailing them to Qhb@rooneyhomes.com. We will not be reviewing any applications without this cover letter to ensure applicants have read our full listing:

1. Why are you looking for a new job, and what is the motivation for applying for this specific role?

2. After reading the “about the position” section of this job listing, explain how/why you fit the profile of who we’re looking to hire.

3. Would you say you’re resilient or able to remain focused in a challenging and demanding role? Explain why or why not.

4. Do you thrive in an environment working independently or in a group setting?

5. Explain how you balance your work responsibilities and personal life.

6. Explain your view on ownership and accountability in a job position and how you personally address them.

If you meet the requirements for the position after we review the resume, we will get in touch with you to schedule a time for an interview.

Our website is

Job Type: Full-time

Pay: Average of $95,000.00 per year with commissions

Supplemental Pay:

• Bonus opportunities
• Commission pay.

Work Location: In person

Job Type: Full-time

Pay: $60,000.00 - $100,000.00 per year

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person

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