Administrative Assistant Job at Independent Alarm, Pennsauken, NJ

Y1l1aDRsN09PTm1jOEt2YndWOTBNdllNZnc9PQ==
  • Independent Alarm
  • Pennsauken, NJ

Job Description

Role Overview  

Administrative Assistant plays a pivotal role in supporting the smooth operation of general office functions and the efficient administration of tasks within the service department. 

Key Responsibilities

  • Efficiently scan service tickets and disconnection files. 
  • Confirm appointments with installation, service, or inspection technicians by making outbound customer calls. 
  • Prepare inspection reports for the following day's inspections in a timely manner. 
  • Type up initial fire certifications for prompt documentation. 
  • Manage incoming phone calls to the service department by appropriately filtering and redirecting as needed. 
  • Perform general office tasks such as ordering office supplies, welcoming visitors at the front door, and assisting customers/vendors upon arrival. 
  • Handle the mailing of customer notifications. 
  • Undertake any other duties as assigned by the supervisor. 

Qualifications  

  • High school diploma. 
  • Three years of experience in records management, administration, or equivalent. 
  • Bilingual in Spanish is a plus.
  • Exceptional attention to detail. 
  • Proficiency in Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook. 

Work Requirements:  

  • Position requires use of computer on a regular basis as well as ability to move and maintain files  
  •  Must have ability to interact professionally with varying personalities and all levels within the organization  
  • This position requires sitting at a desk and looking at a computer screen for extended periods of time 

EEOC Statement  

Independent Alarm provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. 

Job Tags

Full time, Local area,

Similar Jobs

Amazon Flex

Amazon Package Delivery Driver - Earn $22.00 - $39.50/hr Job at Amazon Flex

 ...Job Description Amazon delivery partner opportunity Earn $22.00 - $39.50/hr\n What is Amazon Flex? It's simple! Use your vehicle and smartphone to earn extra money delivering with a brand you trust. With Amazon Flex, you only deliver when you want to. Amazon Flex... 

Rouse Trucking

CDL Class A Driver Job at Rouse Trucking

 ...and earn 1 full day off for every 7 out. Your time off doesn't start when you pull into the staging area - if you get home Tuesday morning, your clock starts Wednesday. Equipment You Can Count On You'll drive a Kenworth T680 automatic equipped with a Smart Idle system... 

Domino's Pizza LLC

Cross Trained Delivery Driver - 382 Sierra St, Kingsburg Job at Domino's Pizza LLC

 ...Company Description Do you know why Domino's Pizza hires so many drivers? Well, aside from the fact that our delicious pizza is the...  ...Description Domino's is looking for qualified drivers that we cross train to help inside as well. Drivers are in the public eye and... 

University of New Mexico

Piano Accompanist Job at University of New Mexico

 ...Contracted Employee Requisition ID req27221 Working Title Piano Accompanist Position Grade 99 Position Summary Provides specifically contracted professional services on a one-time or occasional or on-call basis, the total duration of the employment... 

Aulani, A Disney Resort & Spa

Cook 3 - AMA AMA Restaurant- Full Time, $35.60/Hour Job at Aulani, A Disney Resort & Spa

 ...execution of all menu categories and specific recipes for all restaurant menu items including timing, quality, temperature, portion, and...  ...Breakfast, Lunch and Dinner meal periods Portions and arranges food on serving dishes and is responsible for portion control and...